Stephen Ward Photography (Leeds) Ltd (“We”) are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example, name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2.Who are we?
Beverley Ward is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: 46a Commercial Street, Rothwell, Leeds, LS26 0AW Tel: 0113 2829600, 0113 2826661, email: firstname.lastname@example.org For all data matters contact Beverley Ward on the above contact details.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes: Internal record keeping, to improve our services & products, to send promotional information which is relevant to you, to either addresses or email addresses you have provided. We may contact you on telephone numbers or email addresses or postal addresses provided by you regarding competition entries which you have submitted.
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Personal data: Names, addresses, telephone numbers, email address.
We have obtained your personal data from yourself.
5. What is our legal basis for processing your personal data?
Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
Consent of the data subject
GDPR CONSENT FORM SIGNED/INFORMATION DIRECTLY SUPPLIED BY THE DATA SUBJECT
Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract
CONTRACT ENTERED INTO WITH CLIENTS WHO WISH TO ADVERTISE. EITHER CONTRACT SIGNED OR EMAILED AGREEMENT. EMPLOYMENT CONTRACT SIGNED
Processing necessary for compliance with a legal obligation
DATA PROCESSED ON BEHALF OF HMRC & OTHER GOVERNMENT BODIES, NEST PENSIONS, BARTFIELDS ACCOUNTANTS.
Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject
DATA IS COLLECTED FROM COMPETITION ENTRANTS (NAME, ADDRESS, TELEPHONE NO & EMAIL ADDRESS). ENTRANTS COULD BE CONTACTED BY OURSELVES OR A THIRD PARTY REGARDING WINNING ENTRIES OR PROMOTIONAL AND SPECIAL OFFERS. A BRIEF NAME I.E. MR WARD FROM LOFTHOUSE WILL BE PUBLISHED IN THE FOLLOWING MONTH’S MAGAZINE.
6. Special categories of personal data (article 9 of GDPR)
We do not collect Special categories of personal data.
7. Sharing your personal data
Your personal data will be treated as strictly confidential. Any information held by us will never be sold and will be shared only when necessary with legal bodies, public authorities and occasionally third parties.
8. How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary for a period of up to six years in order to comply with our legal obligations to government bodies, in case of any legal claims/complaints and for safeguarding purposes
9. Providing us with your personal data
We require your personal data as it is a requirement necessary to enter into a contract or for the legitimate interest of the data controller.
10. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to withdraw your consent to the processing at any time, WHERE CONSENT WAS YOUR LAWFUL BASIS FOR PROCESSING THE DATA;
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
11.Transfer of Data Abroad
We do not transfer personal data outside the eea.
12.Automated Decision Making
WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
15.How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact our DATA PROTECTION OFFICER on 0113 2829600/ 2826661
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.